Every time a customer pays an invoice, somebody takes a cut. If you take payments through QuickBooks, a bank transfer costs you 1% and that money is just gone. You don't see it again.
InkTracker Payments charges the same 1% on a bank payment, with a $20 cap. The difference is what happens to our share of it. It comes back to you as a credit on your InkTracker bill, up to the full price of your plan.
So if your customers pay by bank, your software can end up paying for itself.
How it works
- Your customer pays. They open the quote or invoice you sent and pay by bank transfer or card on a pay page with your shop's name on it.
- It lands in QuickBooks on its own. The payment is recorded against the invoice, the fees are booked, and the deposit is recorded when Stripe pays out to your bank. No re-typing anything.
- Our share comes back. Once a bank payment clears, what InkTracker earned on it goes on your next InkTracker bill as a credit. It shows as its own line on the invoice, and in Account → Billing.
What it's worth
The credit depends on the size of the payment. Small payments earn very little; it's the bigger jobs that add up.
- $500 bank payment: nothing the first time a customer pays from that bank, $1 after that.
- $1,000 bank payment: $3.50 the first time, $5 after.
- $2,000 or more: $13.50 the first time, $15 after. That's the most a single payment earns.
Why the first time is less: Stripe charges $1.50 to verify a bank account the first time a customer pays from it. After that, the same customer paying from the same account earns the full amount.
Our monthly plan is $99. About eight bank payments of $2,000 or more in a month covers the whole thing.
Why I set it up this way
I run a print shop too. I don't love paying for software and then paying again every time a customer settles up. If you're running your payments through InkTracker, I'd rather we make our money once. The rebate is how that works out: we earn on payments, and that comes off what you pay us.
Next to QuickBooks Payments
- Card payments: 2.99% with either one.
- Bank payments: 1% with either one. QuickBooks accounts opened since September 2023 have no cap, so a $4,000 bank payment costs $40. InkTracker caps it at $20, and $15 of that comes back to you. (Older QuickBooks accounts are capped at $15 per bank payment.)
- Rebate: QuickBooks doesn't have one. InkTracker credits your bill.
- Customer pays the bank fee: optional on InkTracker. You can add up to 1% (never more than $20) to bank payments so the customer covers most of what it costs you.
The fine print, in plain words
Only bank payments earn the credit; card payments don't. The credit is added after the payment clears, which takes a few business days. It can't take your bill below zero, and anything over your plan's price that month doesn't carry over.
How to turn it on
- Connect QuickBooks in Account → QuickBooks, if you haven't already. Payments are recorded there, so it's required.
- Sign up for payments in Account → Payments. Stripe handles the money and asks the usual questions about your business and the bank account you want paid into.
- Pick where it lands in QuickBooks: the bank account for deposits and the account for fees.
- Send a quote or invoice. It now has a pay button. That's it.
One heads-up: Stripe holds a brand-new account's very first payout for 7 to 14 days. That's Stripe's standard check for new accounts, not something we set. After the first one, payouts run on Stripe's normal schedule.